The secret to introducing ERP systems successfully

What tool bundles all business data on one single platform? How can processes be planned, controlled and analyzed across departments? How can automation and efficient workflows help increase customer satisfaction? State-of-the-art ERP systems are equipped with numerous functions for entrepreneurs to optimize processes, increase efficiency, and connect departments and locations. Introducing the required software successfully requires a number of technical considerations and is dependent on these factors:

Bring IT managers and corporate management together!

Even though ERP systems are IT solutions, they affect all corporate divisions and cross-department processes. Therefore, close coordination between IT and corporate management is essential to the success of the implementation. Decisions regarding the workflows to be defined, the features required and the budget should be made by corporate management and be supported by all executives.

Define your goals!

A new ERP system is not an end in itself; it helps you achieve quantifiable strategic goals, such as cutting the time needed for updating master data in half or reducing warehousing costs by a third. Defining clear goals makes it easier to configure systems individually, coordinate with providers and partners, and evaluating the new solution.

Modernize your processes!

The introduction of a new ERP system is a good opportunity to revise and slim down all workflows. Omitting this step would mean digitalizing an outdated status quo, leaving much optimization potential untapped. In addition to technical modernization, controlling individual work steps with regard to their efficiency is essential to achieving predefined goals.

Identify obstacles!

Database, legal basis, system landscape to be integrated: Diverse technical and non-technical challenges need to be mastered before and during the implementation of an ERP solution. To be able to identify them in a timely manner and take countermeasures, the entire framework of conditions must be transparent. Otherwise, you run the risk of missing deadlines and/or failing to comply with budget plans and, thus, stalling the implementation process.

Involve your staff!

Your ERP system comprises all your company’s processes and, thus, affects almost all your staff members as their usual tasks change. Comprehensive change management can help inform and involve all staff members and enable them to make the best use of the new solution.

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